Student Mobility Scheme

The purpose of this document is to outline the CoEDL student mobility scheme, funded through the Education Committee Budget. The scheme has two primary aims:

  1. Increase student mobility within Australia both between CoEDL nodes and across other Australian institutions.
  2. Increase student exposure to international partner institutions and beyond.

We have two categories of application: (i) an application to spend time at a domestic institution, and (ii) an application to spend time at an international institution, with the latter allowing a greater budget request. The reason for this is that, while other CoEs have schemes for international visits, our large focus on the languages of the region means that it is likely our students would benefit from extended visits to domestic institutions, which contain considerable expertise. Furthermore, given the interdisciplinary reach of CoEDL, it is anticipated that students are likely to receive considerable benefit from spending time at CoEDL nodes, the cost of which should not in every instance be incurred by the CI’s research budget. One anticipated outcome of the scheme is (i) a greater degree of movement and integration across CoEDL participating institutions, and (ii) greater dissemination of CoEDL activities throughout Australia and the world. 

This scheme is designed to support students to acquire new skills, and not for fieldwork, conference travel or experimental or other data collection.

Eligibility

Students will need to meet the following criteria:

(i) Students must have CoEDL affiliate status, and their supervisor must be a Chief Investigator, Partner Investigator, or Associate Investigator.

(ii) Students must be currently enrolled in a higher degree at a university.

(iii) The timing of the visit must fit within the timeline of the student’s degree, and must be accompanied by letters of support from the student’s supervisor and the academic who is hosting the student in the other institution.

(iv)  Students in their last 6 months of candidature are not eligible.

Selection Criteria

Applicants need to demonstrate the following:

(i) The visit provides a unique opportunity for the applicant to acquire new skills relevant to their thesis, which they would not otherwise be able to do at their home institution.

(ii) Their research fits within one or more of CoEDL’s research programs.

(iii) The research visit will provide added value to CoEDL research activities and the research agenda of the nominated research program(s).

Conditions

(i) The visit must be completed before June 2018.

(ii) CoEDL places no conditions on the length of the visit, but each applicant must provide reasonable justification for the visit length in terms of both the proposed activities and the level of financial support requested. The applicant’s primary supervisor and the hosting institution must agree to the visit duration and timing.

(iii)  Students will normally only have one funded mobility trip under this scheme.

Financial Support

NB. It is not the intention of the scheme to fully fund all expenses. Instead, students are free to work within the restrictions of the maximum amount in each category to organise their visit. Students whose perceived needs exceed the maximum amount are encouraged to seek additional sources of funding and include reference to this in their application.  Students are asked to provide a budget for travel and accommodation, and to justify it briefly.

(i) Domestic visit awards: domestic awards of up to $4,000 will be awarded to cover the costs of travel, accommodation, and institutional fees.

(ii) International visit awards: international awards of up to $10,000 will be awarded to cover the costs of travel, accommodation, and institutional fees. 

Application, Review and Approval Process

(i) Application Process: see application form.

(ii) Review Process: Applications will be reviewed by the CoEDL Education Committee. Applications will be reviewed with respect to which they meet the eligibility and selection criteria.

(iii) Approval Process: The award is subject to the applicant providing evidence of travel approval from their home institution. If the activity requires ethics approval, evidence of this approval must be provided.

Outcomes/Reporting

(i) To ensure the greater dissemination of CoEDL research activities throughout the centre and beyond, successful applications are required to give a presentation at the host institution during their stay, and deposit their talk in the CoEDL archives.

(ii) Within 3 months of their return to their host institution successful applicants are required to give a presentation. This could, for instance, be on the research activities conducted during their stay, or a workshop on the new skill they acquired.

(iii) Within 3 months of their return students are required to submit a brief report to CoEDL.

Timeline

October: Education committee reviews and suggests any changes to scheme. 

30 November: Scheme finalised in time to be announced at Summer School.

30 January: Applications due.

February (CoEDL Fest): Decide on successful applicants.

February: Successful applicants notified. 

  • Australian Government
  • The University of Queensland
  • Australian National University
  • The University of Melbourne
  • Western Sydney University