Student Mobility Scheme

This document outlines the CoEDL student mobility scheme, funded through the Education Subcommittee budget. The scheme has two primary aims:

  1. Increase student mobility within Australia between CoEDL nodes and, if funding permits, across other Australian institutions.
  2. Increase student exposure to international partner institutions and, if funding permits, to other international institutions.

Applications can be made to spend time at a:

  1. domestic institution, or
  2. international institution,

with the latter allowing a greater budget request.

CoEDL’s work is highly interdisciplinary with a wide focus on the languages of Australia and its region. Our students can benefit from extended visits to other CoEDL nodes, partner institutions, and relevant domestic and international institutions, as these organisations have considerable expertise to share. The mobility scheme was developed so that these visits do not need to be funded in every instance through a CI’s research budget.

Anticipated outcomes of the scheme include:

  1. a greater degree of movement and integration across CoEDL participating institutions, and
  2. greater dissemination of CoEDL activities throughout Australia and the world.

This scheme is designed to support students to acquire new skills, and is not for fieldwork, conference travel, course or summer school travel, or experimental or other data collection.

Students may apply to visit universities, companies, government departments, or public institutions such as museums.


Students will need to meet the following criteria:

  1. Students must have CoEDL affiliate status, and their supervisor must be a Chief Investigator, Partner Investigator, or Associate Investigator.
  2. Students must be enrolled in a higher degree program at a university during the period in which they plan to travel.
  3. The visit must fit within the timeline of the student’s degree.
  4. The visit must have the support of the applicant’s primary supervisor and of the staff member who is hosting the applicant in the other institution.
  5. Students in their last 6 months of candidature are not eligible. That is, we do not fund visits in the last 6 months before the proposed submission date.
  6. The visit must start after the student’s candidature for the degree has been confirmed. (Students can apply before confirmation but in that case the grant would be conditional on successful confirmation of candidature.)
  7. Students need to demonstrate a clear plan for supervision at the other institution.
  8. Priority will be given to students who have actively engaged with CoEDL.

Selection Criteria

Applicants need to demonstrate the following:

  1. The visit provides a unique opportunity for the applicant to acquire new skills in the language sciences that are relevant to their thesis and/or to their career, which they would not otherwise be able to acquire at their home institution.
  2. Their research fits within one or more of CoEDL’s research programs, or within its technology or archiving threads.
  3. The visit will provide added value to CoEDL’s overall research agenda as well as to the research agenda of the program(s) or thread(s) mentioned above.


  1. The visit must be completed before February 28, 2021
  2. CoEDL places no conditions on the length of the visit, but each applicant must provide reasonable justification for the visit length in terms of both the proposed activities and the level of financial support requested. The applicant’s primary supervisor and the hosting institution must agree to the visit duration and timing. Priority will generally be given for visits of more than 4 weeks although shorter visits will also be considered where a case has been made.
  3. The visit must not impact negatively on the student’s timely completion of their degree. This can be demonstrated by including a timeline for completion of the thesis taking the visit into account.
  4. Previous recipients of the mobility scheme grant will not normally be eligible to apply again.

Financial Support

NB. It is not the intention of the scheme to fully fund all expenses. Instead, students are free to work within the restrictions of the maximum amount in each category to organise their visit. Students whose perceived needs exceed the maximum amount are encouraged to seek additional sources of funding and include reference to this in their application. Students are asked to provide a budget for travel and accommodation, and to justify it briefly.


  1. Domestic visit awards: domestic awards of up to $4,000 will be awarded to cover the costs of travel, accommodation, and institutional fees.**
  2. International visit awards: international awards of up to $10,000 will be awarded to cover the costs of travel, accommodation, and institutional fees.**

**Institution fees/bench fees are fees charged to visitors by some universities for presence on campus.  They are not course fees, which are not covered by this scheme.

NOTE: The mobility scheme will pay for up to four weeks of accommodation. Applicants who will require accommodation for more than 4 weeks should explain how they will pay for their accommodation for the remaining time (e.g. self-funding, another grant,).

In 2020, the mobility scheme has an overall total of $25,000 available to fund applications.

Application, Review and Approval Process

  1. Application process and requirements: see application form.
  2.  Review: Applications will be reviewed against the eligibility and selection criteria by the CoEDL Education Subcommittee (excluding student members).
  3. Award: Successful applicants will be required to provide evidence of travel approval from their home institution before funds can be awarded. If the activity requires ethics approval, evidence of this approval will also need to be provided before funds can be awarded.
  4. Applications need to be sent to (with ‘Student Mobility Scheme’ in the subject line).

Expenditure Process

  1. Ticketed transportation costs will be paid directly by CoEDL administration.

  2. Other costs (e.g. petrol, airport transfers, accommodation) will be paid by the student first and then reimbursed by CoEDL administration.


  1. To ensure the greater dissemination of CoEDL research activities throughout the centre and beyond, successful applicants are required to give a presentation at the host institution during their stay, and deposit their talk in the CoEDL archives.
  2. Within 3 months of their return to their home institution, successful applicants are required to give a presentation. This could, for instance, be on the research activities conducted during their stay, or a workshop on the new skill they acquired.
  3. Within 3 months of their return, successful applicants are required to submit a brief report to CoEDL.


7 October 2019: Education subcommittee reviews proposed drafts and suggests any changes to scheme.

8 October  2019 : Announcements sent around.

9 December  2019 : Applications due.

Applications circulated among committee through Smartsheet. 

Week beginning Monday 16  December 2019: applicants notified of success.

  • Australian Government
  • The University of Queensland
  • Australian National University
  • The University of Melbourne
  • Western Sydney University